Guest post today by Rusty Joerin of Woodsgift Enterprises
When and to what extent should procurement be involved in your project planning? The answer will vary and will depend on the nature of the project, depth of staff expertise, requirements of the project leader and organizational norms. Rather than try and provide a definitive answer, I am this month discussing some of the expertise that procurement brings at the project planning stage to assist your project’s successful conclusion.
Project work can be exciting, interesting and a break from routine. It can also be stressful and strain the capacity of human and physical resources. Procurement can assist through provision of relevant market information to decision makers and specifiers during the project planning stage.
Procurement understands the marketplace and can support specification development by obtaining the required information efficiently and ethically. This allows each project team member to concentrate on what they do best. Procurement’s contribution is the alignment of procurement strategies with organizational goals and strategies.
Procurement can: assist project budget planning, assist with needs analysis, recommend best procurement processes to employ, support value analysis, provide comparative lifetime costing, research and recommend alternate solutions.
Procurement’s participation in these planning activities will greatly aid in determination and weighting of appraisal criteria when drafting the request for supply documents. In my view, procurement works collaboratively with stakeholders by supporting stakeholder’s vision and project goals. Procurement either adds value or gets out of the way.
Project procurement planning is the best investment the organization can make to ensure the outcomes of the tendering process support organizational goals throughout the lifetime of the products and/or services contracted for.
Rusty James Joerin, SCMP is a Supply Chain Management Professional and accredited by the Purchasing Management Association of Canada. He offers procurement services primarily to public sector organizations that do not have a professional supply manager on staff and provides additional capacity to assist with project related supply for those organizations with purchasing specialists on staff.
Information about his experience and qualifications may be found at:www.woodsgift.com
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