Question from non-profit society:
Would you agree to provide access to some of your recent winning bid documents (soft copies), so that we can use them as examples of "best practices"? These bids would be posted to the X website and used as a resource in support of the Y template 'how-to' document.
This question has come up in past from unsuccessful vendors as well who were advised at a workshop to request winning bids to 'learn from'. First of all I ask vendors how they'd feel about their winning proposal being released to anyone that asked to 'learn from' it? Would they feel comfortable with that? But, in the case of a non-profit trying to 'teach' its future suppliers/bidders on how to respond - unless the bid process specifically detailed that any responses would become property of ABC and would become publicly available, (or unless they fell under some sort of Freedom of Information legislation) they do not own the copyright to publish those materials on the X website. However, X could ask the winners directly for permission to publish. (again, check with your legal counsel regarding who owns the rights to proposals submitted to a bid process!)
Instead, for now, the non-profit has been directed to published guides as samples (which we've also provided to unsuccessful vendors in past looking for ways to 'learn'):
http://www.bcbid.gov.bc.ca/custom/ProponentRFPGuide.pdf
http://www.2010commercecentre.gov.bc.ca/BusinessPlanning/ProcurementProcess.aspx
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