Proposal Evaluations: The Process

Here's a quick run-down of how an RFP evaluation process is conducted. We'll go over some of the other evaluation details this week such as how scoring is done and how consensus is conducted.

The process generally is as follows:

1 As proposals come in, someone date/time stamps the envelopes, and puts them into a locked cabinet/drawer, etc to be held until the RFP closes.

2 After the RFP closes, someone splits open the packages, enters each company name in a log, then forwards to the 'evaluation committee chair' (usually the purchasing contact person).

3 The chair checks proposals for compliance with the mandatory criteria (yes or no received on time, yes or no in english, yes or no...).

4 Compliant bids (the ones that met the mandatory criteria) are forwarded to the evaluation committee along with copy of the evaluator handbooks.

5 Individual evaluation members read proposals and score each proposal question for each proposal

6 Evaluation team conducts Consensus scoring

7 Highest Scoring Proponent(s) identified

8 References checked

9 Recommendation to move forward with award

10 Award letter issued

11 Unsuccessful letters issued